Privacy Policy

1. Introduction

Monarchs Inner City Youth (“we,” “our,” or “us”) is a Florida-based community organization dedicated to empowering inner-city youth through baseball, volleyball, cheerleading, mentorship, and education.

This Privacy Policy explains how we collect, use, protect, and share personal information from participants, parents/guardians, volunteers, donors, and visitors to our website or digital services (“you,” “your”).

By using our website, registering for a program, or interacting with our services, you agree to this Policy.

2. Information We Collect

We collect only what is necessary to operate our programs safely and effectively.

a) Information You Provide

• Name, address, email, and phone number
• Parent/guardian contact details
• Child’s name, age, grade level, and emergency contact
• Medical or allergy information (optional, for program safety)
• Payment or donation details (processed through secure, PCI-compliant vendors)
• Volunteer or staff applications, including background-check data (where required)

b) Automatically Collected Information

• IP address, browser type, and device data
• Pages visited, referral links, and date/time of access
• Cookie information (see our Cookies Policy)

We do not collect Social Security numbers, biometric data, or sensitive personal identifiers from minors.

3. How We Use the Information

We use your information to:

• Register youth participants and manage team assignments
• Communicate with parents/guardians about events, schedules, or updates
• Process donations, sponsorships, or payments securely
• Ensure child safety and medical readiness
• Improve our website, marketing, and outreach
• Comply with legal, insurance, or audit obligations

4. Parental Consent & Youth Privacy

Because we serve preschool through high school youth, we comply with the Children’s Online Privacy Protection Act (COPPA) and state laws protecting minors.

• We require verifiable parent/guardian consent before collecting or using any child’s information.
• Parents may review, update, or request deletion of their child’s data by emailing security@innercitymonarchs.com.
• We do not use children’s data for advertising or profiling.

5. Data Sharing & Disclosure

We do not sell, rent, or trade your personal information.

We may share limited information only in the following cases:

• Vendors & Partners: For payment processing, background checks, or registration tools under signed confidentiality agreements.
• Legal Requirements: When required by law, subpoena, or court order.
• Safety Emergencies: To protect the health or safety of a child or community member.

All partners must comply with our security standards and U.S. privacy laws.

6. Security Measures

We use SSL/TLS encryption, secure hosting, access controls, and regular data-integrity checks. Staff and volunteers handling information receive confidentiality training.
Refer to our SSL Policy for full technical details.

7. Data Retention

• Participant and registration records are kept for up to 3 years after program completion (or as required by insurance/audit laws).
• Donor and financial records are retained for 7 years.
• After expiration, data is securely deleted or anonymized.

8. Your Privacy Rights

Depending on your location, you may have the following rights:

Right	Description
Access	Request a copy of the personal information we hold.
Correction	Request correction of inaccurate or outdated information.
Deletion	Request deletion of your or your child’s data when no longer needed.
Restriction / Opt-Out	Limit use of data for communications or analytics.
Portability (certain states)	Receive your data in a portable format.

To exercise any right, email security@innercitymonarchs.com with your request and proof of identity.

9. State-Specific Disclosures (“Special States”)

Florida (FIPA)

As our home state, we comply with the Florida Information Protection Act regarding storage, breach notification, and data-security safeguards.

California (CPRA)

California residents may request disclosure of categories of personal information collected or shared in the prior 12 months, and request deletion or opt-out from sale/sharing (we do not sell data).

Colorado, Connecticut, Virginia, Utah

Residents have access, correction, and deletion rights, and can appeal any denial of requests.

New York (SHIELD Act)

We implement reasonable administrative, technical, and physical safeguards for resident data.

We honor all state-mandated privacy rights when operating in or collecting data from those states.

10. International Use

Our website and programs are intended for U.S. residents. If you access them from outside the U.S., you consent to U.S. data laws and practices.

11. Links to Third-Party Services

Our website may link to registration, payment, or social media platforms. We are not responsible for their content or policies. Please review each provider’s privacy terms separately.

12. Data Breach Notification

If a data breach occurs, we will promptly:

• Investigate and contain the incident,
• Notify affected individuals and regulators as required by law, and
• Provide guidance on protective measures.

13. Updates to This Policy

We may update this Privacy Policy periodically. Material changes will be posted with a new effective date and, when required, new consent will be obtained.

14. Contact Us

Questions or concerns about privacy can be sent to:
Email: security@innercitymonarchs.com